What does South African LAW say about a Health and Safety File?

A Health and Safety File, otherwise known as a ‘Contractor Safety File’ is a record of information focusing on the management of health and safety on construction sites for contractors and sub-contractors. It protects the employer from criminal liability and proves compliance to the Occupational Health and Safety Act and Regulations.

Download the Occupational Health & Safety Act for your records.

What Documents Are Included In A Health & Safety File?

Every Safety File is “site-specific” and FireMed after meeting with you, the client, will compile a file following according to your scope of work and safety specifications.

Your safety file will be compromised of the following documents:

  • Contractor appointment letter. (Construction Regulation 5(3)(f) of the OHS A) 37(2) Agreement between client and contractor
  • Notification of Construction Work
  • Copy of the OHS Act
  • Occupational Health and Safety Management Plan
  • Company Occupational Health and Safety Policy
  • Letter of Good Standing
  • Material Safety Data Sheets for hazardous materials used (if required)
  • Tax clearance certificate
  • Risk Assessments
  • Safe work procedures (Site Specific)
  • Fall Protection plan (if required)
  • Legal appointment with proof of training (Ex. Chief Executive Officer, Risk Assessor, First Aider, etc.)
  • Incident reporting procedures
  • Incident reports (General Administrative Regulation 9 (3) – Annexure 1)
  • Incident registers
  • Reports of accidents
  • Emergency preparedness documents
  • First aid documents
  • Induction records
  • Medical surveillance records
  • Safety communication (e.g. Toolbox talks)
  • Minutes of safety meetings
  • Inspection registers

Get In Touch

For any queries please complete the form below or contact us on firemed@mweb.co.za.