What does South African LAW say about a Health and Safety File?
A Health and Safety File, otherwise known as a ‘Contractor Safety File’ is a record of information focusing on the management of health and safety on construction sites for contractors and sub-contractors. It protects the employer from criminal liability and proves compliance to the Occupational Health and Safety Act and Regulations.
What Documents Are Included In A Health & Safety File?
Every Safety File is “site-specific” and FireMed after meeting with you, the client, will compile a file following according to your scope of work and safety specifications.
Your safety file will be compromised of the following documents:
- Contractor appointment letter. (Construction Regulation 5(3)(f) of the OHS A) 37(2) Agreement between client and contractor
- Notification of Construction Work
- Copy of the OHS Act
- Occupational Health and Safety Management Plan
- Company Occupational Health and Safety Policy
- Letter of Good Standing
- Material Safety Data Sheets for hazardous materials used (if required)
- Tax clearance certificate
- Risk Assessments
- Safe work procedures (Site Specific)
- Fall Protection plan (if required)
- Legal appointment with proof of training (Ex. Chief Executive Officer, Risk Assessor, First Aider, etc.)
- Incident reporting procedures
- Incident reports (General Administrative Regulation 9 (3) – Annexure 1)
- Incident registers
- Reports of accidents
- Emergency preparedness documents
- First aid documents
- Induction records
- Medical surveillance records
- Safety communication (e.g. Toolbox talks)
- Minutes of safety meetings
- Inspection registers